Committee: Bir Billing

Committee

MANAGEMENT COMMI1TEE
a.) The administration of the Association shall be in the hands of a Management Committee, which shall consist of the following officers appointed or elected as provided herein:
President
Vice President
General Secretary
Treasurer
Founder Members
Directors
Public Relations Officer
Honorary Secretary
b.) No more than two delegates from each affiliated Club may be elected to the Management Committee each year calendar year.
c.) The Management Committee shall meet once per month and at other such times as prescribed by the Rules.
EXECUTIVE COMMITTEE
a.) There shall be an Executive Committee of the Association, which will consist of :
The President
Vice President
General Secretary
Treasurer
Honorary Secretary
The Executive shall carry on the business and affairs of the Association between meetings of the Management Committee and shall, subject” to such restrictions or limitations as the Management committee may from time to time impose, exercise and carry out the powers-and functions of the Association.
b.) Subject to the limitation that it shall meet at least six times per calendar year, the Executive may meet for the dispatch of business, adjourn, and otherwise regulate its meetings and proceedings as it thinks fit, and may determine the quorum necessary for the transaction of business. Unless otherwise determined, three members of the Executive shall be a quorum.
c.) Any one member of the Executive shall have power to call, or direct the Secretary to call a meeting of the Executive.
d.) The time and place for regular meetings to be held during the year shall be fixed, whenever practicable, by the Executive at its first meeting held after the Annual Management Committee Meeting, and each member of the Executive having been duly notified of the date of such meetings, no further notice shall be given, unless there is any subsequent alteration in the date, time or place of such meetings.
e.) Subject to the provision for regular meetings, notice of meetings shall be given by the Honorary Secretary in writing posted to the last known address of each member of the Executive so that, in the ordinary course of post, it will be received by the member not less than seventy-two hours before the time of such meeting.
f.) No proxy votes shall be allowed at any meetings of the Executive Committee.
OFFICERS OF THE ASSOCIATION
a.) The officers of the Association who shall also be the officers of the Executive and Management Committees shall be:
Management Committee Founder Members
b.) Executive Committee and Management Committee:
President
Vice President
Secretary
Treasurer
Directors
Public Relations Officer
c.) The duties of the officers shall be as prescribed by then Rules.
d.) Executive Committee officers shall be elected annually at the Annual Management Committee Meeting and shall hold office until the conclusion of the next Annual Management committee Meeting of the Association.
e.) The Honorary Secretary, Honorary Treasurer, Affiliations Registrar and Newsletter Editor may be paid such honoraria as the Annual Management Committee Meeting may fix from time to time.
f.) There shall be one auditor who shall be properly qualified and appointed annually at the Annual Management Committee Meeting. The Auditor shall not be a member of the Management Committee, an officer or relation of an officer, of the Association, every year the accounts of the Association shall be examined and the correctness of the income and expenditure account and balance sheet ascertained by the auditor and reported to the Annual Management Committee Meeting.
g.) All officers shall be eligible for re-election or re-appointment for immediate re-election to the same office after holding that position.
h.) In the event of the position of any officer becoming vacant the Management
i.) Committee may appoint a successor to fill such vacancy. In the case of all officers such successor shall hold office until the next Annual Management Committee Meeting.
j.) Any casual vacancy of an officer shall be filled by an Associated Member nominee by any Club provided that not less than three - fourths of the club delegates at a Management Committee meeting vote in favor of such nominee. The Management Committee may from time to time remove from office any officer provided that not less than three fourths of the total affiliated members of the Association vote in favor of such removal.
THE HONORARY SECRETARY SHALL:
a.) Attend all meetings of the Management Committee and the Executive Committee and carry out all directions given at any such meeting. b.) Attend to all the clerical work of the Association, assisted by such persons as the Executive may appoint. c.) Keep a written record of all Rules and By-Laws of the Association and rescissions, alterations or amendments thereto, including the date on which they came into force, and advise members of additions and alterations thereto as required by these rules. d.) Keep the books containing the minutes or records or proceedings of all meetings of the Association and of its Committees, and produce them as required. e.) Keep in proper files all Association records and reports of, Sub-Committees, officers; Delegates and Officials. f.) Obtain a direction from the Management Committee before disposing of any Association property. g.) Place before the Executive all applications for affiliation at the next meeting of the Executive held after the receipt of same. h.) Keep a “Record of Association Members Suspended’ with date of suspension and reason therefore carry out all such other duties as may be required under the Association Rules and By-Laws.